Many organizations are now considering a better way to handle communication and other business activities. In older days, many rely on traditional email clients, but with the advent of cloud-based emailing services, more migration is possible in the coming time. Office 365 and G Suite are big players in the cloud emailing niche. However, many clients are now looking to migrate from Office 365 to G Suite, hoping for a better and more advanced working experience.
So, this is where this blog will help you complete the transition from one cloud-based service to another. Also, users will find some valuable insights into various reasons behind the migration.
Office 365 vs G Suite Comparison
Office 365 and G Suite are two of the most prominent cloud-based productivity suites that offer a range of applications for business and personal use. They compete in the realm of document creation, collaboration, communication, and organization tools.
Office 365, developed by Microsoft, boasts a robust suite of applications including Word, Excel, PowerPoint, and Outlook. Its integration with the Windows operating system and familiarity to users of Microsoft Office products gives it an edge in many business environments. The suite’s collaboration features, powered by SharePoint and Teams, provide seamless teamwork and communication.
On the other hand, G Suite, now known as Google Workspace, is offered by Google. It features applications like Google Docs, Sheets, Slides, and Gmail. Google Workspace’s strength lies in its real-time collaboration capabilities, as multiple users can simultaneously work on a document and see changes in real-time. Its simple interface and strong search functionality are also noteworthy.
The choice between the two depends on factors like familiarity with existing tools, integration preferences, and collaboration needs. Organizations with a Windows-centric environment might lean towards Office 365, while those valuing real-time collaboration and web-based accessibility might favor Google Workspace. Ultimately, both suites have evolved to offer competitive features, and the decision comes down to individual priorities and workflows.
Why do users Choose G Suite over Office 365?
Many users have different requirements laid for the migration from one current system to another. There are multiple reasons to which let users migrate from Office 365 to G Suite, which are as follows:
- One of the primary reasons behind user intention to migrate to G Suite is familiarity with Gmail’s user interface. At any point in time, all users must have worked with Gmail, so it adds an extra point to G Suite.
- G Suite offers a vast range of subscription plans. Whether somebody is an individual user or an enterprise-level user G Suite offers a competitive pricing model.
- Users will get browser-based applications on the G Suite, which will not adversely affect the system working.
This is just a glimpse of some of the reasons users migrate Office 365 to G Suite service.
How to migrate Office 365 into G Suite?
After gaining information about certain migration reasons, it’s time to reveal some of the migration processes. Google offers a way to migrate from Office 365 to G Suite, but it’s not that easier and also requires some sort of prerequisites to fulfill.
- Creation of the New Google Workspace Accounts
- Setting up roles for the Office 365 Accounts
Detailed Procedure to Set Up Roles for Office 365
- Kindly open the Exchange Admin Center and go to the Roles section. Thereafter, select the Admin roles, which will open a new menu. Click on Add role group.
- Now users would need to set up the two new roles, which include view-only configuration and application impersonation. Once done, kindly click on the Next button.
- Go back to the permission menu, and click on the user role.
- Now, add the Office 365 account, and make sure to add an admin account, eliminating the need for adding all users’ account separately.
After completing the requirement, it’s time to migrate Office 365 to G Suite.
Actual Migration:-
- Open the Google Workspace admin console, and click the Data Migration tab. Here, press Set Up Data Migration.
- Now you need to mention that you would require to migrate such as emails, contacts, etc. Select Office 365 in the migration source, and after filling in the required details, click Connect.
- The additional configuration settings window appears where you mention how much duration of data you require to migrate.
- To add users, kindly make click on the Add user option. Also, map the required folders.
Now the process will start, which will migrate the required users into G Suite. However, there are many drawbacks associated with this method, like a user who doesn’t possesses great technical knowledge may get stuck in between the migration. Also, this approach to migrate from Office 365 to G Suite consumes a lot of time.
Many questions would certainly arise on the user’s mind like which method is the reliable solution to migrate towards G Suite.
Shoviv Microsoft 365 to Google Workspace Migration Tool: A Perfect Solution
Whether you are looking to migrate single or multiple Office 365 mailboxes into G Suite, this software is capable of migrating them quickly. Shoviv Microsoft 365 to Google Workspace Migration tool got some of the best-in-class functionalities, which help it to complete the migration effectively. In addition, its user interface makes it easier for all users to manage their tasks.
Users can also take a preview of all the data which is inside the mailbox, and also, with the help of its data filter criteria; they can process the selective data. Another better option with the software is its migration job scheduling option. Users can select the time frame from daily, weekly, and monthly to periodically schedule the migration.
Let’s now see how this software works to migrate Office 365 to G Suite account:-
- The first step is to create a connection of both Google Workspace and Office 365 with the tool.
- After that, you need to click on the migration job tap. After that, the software will ask you to select one option from the primary, archive mailbox, and public folder.
- Now pick the user whom you are looking to migrate and then click on Next.
- The mailbox mapping facility is also available, where users can map the source mailbox with the target.
- Users can now apply the data filter option, which allows including and excluding the required data.
- The last setting page will appear, where users can make changes in the mailbox and item thread count settings. Along with it, users can schedule the migration job accordingly.
Once done with the above-listed process, the software will start migrating the user data.
Conclusion
It is clear that the manual solution explained here to migrate from Office 365 to G Suite has many disadvantages. Due to it, the requirement for third-party software arises. In this blog, we have shared one software that makes it more accessible for users to do their tasks without requiring any deep technical knowledge. To ensure how the software will perform, users can look at their free demo version.
