Employee ID cards are essential for enhancing security measures and streamlining employee identification within an organization. Besides improved protection, it boosts the company morale, showcases professionalism, and offers an excellent branding opportunity. It also levels up employee’s accountability and amplifies their relationship with customers.
Though employee ID cards have limitless benefits, making them is a perplexing task. However, don’t worry! We will show you the detailed method of creating a professional and polished one.
Here’s How You Can Make Employee ID Cards
This guide will walk you through creating employee ID cards that are functional and visually striking.
Let’s start!
8 Components Of The Impeccable Employee ID Card
Before designing your employee ID cards, it’s crucial to identify the necessary information to include. Typically, it should comprise the following eight components:
1. Organization Logo
The first component of an ideal employee ID card is to include an organization’s logo that will serve as the visual security element.
2. Design
The key is to take attractiveness and functionality go hand in hand. So, offer specific colors or decorating details representing the company or a particular department.
3. Single Or Dual-Sided
You should opt for single-sided or dual-sided, depending on how many details you want to share on your personalized ID cards. Besides, you can also include secret information in the form of code or emergency contact numbers on the backside.
4. Employee Photo
A must-include component within the employee ID card is the photo they usually use for identification or other documents.
5. Robustness And Security
Professionals always opt for durable materials like PVC or other suitable plastic. It only requires fewer reprints, maintains its appearance for up to five years, and can’t be replicated without an ID printer. Thus, it also offers security, unlike the paper material one can easily copy.
6. Data Encrypting
Not every organization includes this element within their identity pass, but most integrate it to achieve higher security. Besides, it also allows them to record every staff member’s admittance and time of leaving or even access to critical areas.
7. Signature
The employee’s signature is also included on the front or back of the identification pass for better safety. It enables the security forces to ask the suspect to sign at the moment and double-check everything. Thus, it protects the organization from the entrance of any unauthorized visitor. Besides, some firms also include fingerprints to level up their protection.
8. Personal Information
You can incorporate the workers’ personal information depending on the space available and their privacy protection. Usually, the worker’s name, job title, name of department, and joining data are included in the document.
Choose A Suitable Design And Layout
The design and layout of your employee ID cards should align with your organization’s branding and style guidelines. Consider the following factors when choosing a plan:
- Card Size: Determine the appropriate size for your ID cards. Standard credit card-sized (2.125 x 3.375 inches) or slightly larger cards are commonly used
- Orientation: You can select the orientation as vertical or horizontal depending on how your employees will wear it. Whether they hang identification pass around their neck or use them only to swipe them for attendance, you should choose positioning accordingly
- Colors And Fonts: Select colors and fonts that are readable and relatable with your organization’s branding
- Security Features: Consider incorporating security features such as barcodes or magnetic strips, depending on the level of security required
Design The ID Card
Once you have determined the necessary information and chosen a design, you can design the ID card. Here are a few options for creating them:
- Design Software: Use professional software like Adobe Photoshop or Illustrator for cutting-edge customization options.
- Online ID Card Creators: Employ online ID card creators that provide pre-designed templates and allow customization. Besides, you can also consider online companies that offer custom ID Cards Ireland. Hiring them will help you get professional, customized, and top-quality product
- ID Card Printers: If you have an ID card printer, it may come with design software for creating ID cards
Ensure the design is visually appealing, the text is legible, and the information is well-organized. Make sure to leave enough space not to let the result turn into clutter.
Printing And Production
After completing the design, you can move on to the printing and production stage:
- Cardstock: Use durable cardstock that is resistant to wear and tear.
- Printing Method: Choose an appropriate method based on your resources and budget. Options include inkjet, laser, or thermal printing.
- Lamination: Consider laminating the identification pass to increase endurance and protect it from damage.
Distribution And Record-Keeping
Once the ID cards are printed, distribute them to the employees and maintain a record of the ones issued. Keeping a spreadsheet or database with employee details and their identification pass can be helpful for easy tracking
1. How do I create an ID card for a company?
You can create the template by yourself following the above method or use any already made ones online. Customize all the details within the template according to your or the client’s company, like logo, colors, fonts, professional photos, etc. Once you have edited entirely, download the outcome and consider the above, making steps.
2. What practices should I consider while making employee ID cards?
You should always include the company logo, employee photo or signature, data encoding, and added security features in the ID design. More so, you can also have other essential information. Besides, choose a material, such as PVC or plastic, rather than paper for better durability.
3. What is the standard format for an identification card?
CR80 is the standard size in this case worldwide while the typical dimensions are 3.375″ x 2.125″ 85.77 mm x 54.02 mm.
4. What AI software should I consider to create ID cards?
Appy Pie is the ultimate no-code app development platform powered by AI that you should consider. It allows customization of every element within the identification card, such as text, fonts, images, colors, or even layouts. So, you can tailor your design to reflect your organization’s style and make the result unique.
Closure
Integrating ID Cards into employee’s attire can enhance the overall security within an organization. It also helps to keep an eye on the entrance and exit of workers from the workplace premises. You can also limit your staff’s access to the high-security areas within your company and enhance your brand image. Thus, consider the mentioned process to create an employee identification pass and unleash its benefits.
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