Microsoft created Outlook, a personal information manager that includes email, calendaring, task management, and contact management features. It has a user-friendly interface and is accessible on both the website and the app. Due to its integration with other Microsoft services like OneDrive and Microsoft Teams, many professionals like using Outlook
Gmail, on the other hand, was created by Google and is extensively used by youngsters, adults, and businesspeople. Because of its simplicity, speed, dependability, security, and flexibility thanks to its numerous integrated Google apps that login with one click without any effort, the majority of Gmail users and many Outlook users wish to move to Gmail.
In today’s digital world, Outlook and Gmail are the best tools for effective email management and communication since they both have their advantages and can accommodate a wide range of user preferences. However, there are several situations and reasons why Outlook users may need to convert to Gmail.
Why is a Gmail PST import required?
As I’ve already explained, there are instances where users of Outlook must import their PST data into Gmail. I’ll explain why importing PST files into Gmail is necessary in this section.
There are several benefits to migrating from Outlook to Gmail, and I’ve included a few of the more important ones below:
In today’s digital world, Outlook and Gmail are the best tools for effective email management and communication since they both have their advantages and can accommodate a wide range of user preferences. However, there are several situations and reasons why Outlook users may need to convert to Gmail.
Why is a Gmail PST import required?
As I’ve already explained, there are instances where users of Outlook must import their PST data into Gmail. I’ll explain why importing PST files into Gmail is necessary in this section.
There are several benefits to migrating from Outlook to Gmail, and I’ve included a few of the more important ones below:
- Both Outlook and Gmail are safe, but Gmail has greater anti-spam features.
- There is no storage cap in Gmail because it provides 15 GB of free storage that may be increased based on the user’s demands.
- With Gmail, you can quickly log in to most websites and applications.
- The Gmail interface is so straightforward that anyone, regardless of technical ability, can use it with ease.
- Gmail’s sophisticated search algorithm makes it simple to locate individual emails and attachments.
- Continuous upgrades to Gmail make it better and provide cutting-edge features to save users’ time.
With a completely mobile-friendly mail client that makes it simple to sign in to any website or app and store data through its integrated applications like Google Photos, Google Drive, and more, Gmail provides a fluid user experience on mobile devices on both Android and iOS.
Gmail makes it possible to access it using a Gmail ID, so we can backup all of our mobile data. Because of this, moving the PST files into Gmail for greater flexibility and simplicity is increasingly important for mobile users.
Best Methods to Migrate PST to Gmail:
Here, I’ll share the two most effective ways to import PST files into Gmail, which are adequate to move an infinite number of PST files into Gmail without losing any data or worrying about file damage.
How to Manually Transfer an Outlook PST File to Gmail
The manual technique is the ideal choice for folks who just need to migrate a small number of PST files to Gmail because the manual method requires more time. This approach may be used to transfer small amounts of data, whereas the second way is recommended for larger amounts of data.
I’ve included step-by-step directions below on how to import Outlook PST files into Gmail.
Step 1: Create a Gmail account or be prepared with one that already exists.
In the Gmail settings, enable IMAP.
Step 2: Outlook PST File Export
- Open Outlook, and then choose “Open & Export.”
- Next, click Import/Export.
- Press “Next” after selecting “Export to a file“.
- Select Outlook Data File next, and then click Next.
- Click the following button after choosing the files you want to convert to PST.
- Next, select a location for the PST file storage and click the next button.
- Finally, select the option to “Do not import duplicate items,” then press the “Finish” button.
Step 3: Gmail account integration with Outlook
- Launch Outlook, select File, Add Account,
- Next, input your Gmail login information.
Step 4: Copy the emails from the PST files to Gmail here.
- After entering your ID and password, click View PST and Gmail on the left.
- Next, drag and drop emails from PST to Gmail; alternatively, select the option to transfer.
Step 5: Move Attachments
- From PST files, export contacts as a CSV file.
- Gmail imports CSV files.
Step 6: Check Data in Gmail:
Check data migration by logging into Gmail.
In order to prevent data loss due to file corruption during the migration process, adapt the steps if any modifications are made and make a backup of your PST files in your local storage. This method’s procedures might vary depending on the version of Outlook and Gmail.
How to Import Outlook PST Files to Gmail Professionally
As this approach is utilized for mass PST to Gmail migration, where it migrates quickly without losing data and with 100% data correctness, it differs significantly from the manual method in terms of migration length and constraints.
Consequently, if you want large PST file conversion in a short amount of time, simply adhere to the following instructions for a professional tool’s “Softaken Mail Importer Software“:
- Download and install it on your computer.
- Choose the Outlook PST files or folders from your system and click “Next.”
- The tool will display the folders, files, and subfolders in your PST files.
- Check the folders you want to back up or move to Gmail.
- Choose Gmail as the email client for the migration.
- Click on the Convert button to start the conversion process and migrate your emails to your Gmail account.
What Benefits Can You Get From Importing PST to Gmail Professionally?
Professional solutions, such as Softaken Outlook PST to Gmail Importer Software, have several benefits since they can handle big PST files with ease, resulting in accurate and quick conversions. Even though we can accomplish a variety of tasks with this program, we do not need to spend many hours or a day moving Outlook PST to Gmail or many other mail clients since they offer a variety of file formats and email clients for migration. I’ve highlighted a few of this tool’s most recent and sophisticated capabilities below:
- It can quickly and accurately move big PST files.
- It provides sophisticated conversion options, allowing the transfer of numerous file formats and email clients.
- Give users the opportunity to manage the structure of their folders and automatically find duplicate files.
- It has an intuitive user interface for simplicity of usage.
- It allows you to confirm which files will be migrated by previewing the ones you’ve chosen.
- It provides specialized features and greater functionality.
Here, we learned about the benefits of the PST Converter, demonstrating how useful it is for us to conduct several tasks with only one tool, saving us money from having to purchase multiple tools to carry out these functions.
Summary:
In conclusion, we spoke about the benefits of importing PST files from Outlook to Gmail. It stresses the benefits of switching to Gmail, including improved spam defense, limitless storage, and simplicity of use. The article describes two migration strategies: a manual technique for lesser data sets and “Softaken Mail Importer Software,” a specialized program that conducts quick and accurate conversions, supports a variety of file formats and email clients, and streamlines the procedure.
