If you are searching for how to move Office 365 mailbox to another user, then your search ends here. Basically, Outlook provides distinct services such as emails, contacts, calendars, etc. The most popular software is Outlook, to manage the user’s data. It is widely used either in enterprises or individually. There are multiple cases when you think about data migration like when you are trying to optimize the organization’s expenses. Let’s find the multiple scenarios where you think to migrate your data.
Different Scenario’s Where You Need to Migrate Your Data
There can be different reasons to migrate your data. Some of the major reasons are:-
1. Rebranding – When the company starts its rebranding, then they have to migrate all of its data to another user account.
2. Optimising the Enterprise Expenses – Sometimes employees leave their organization, and then to manage the license expenses of the enterprise they move their whole data to a single account.
3. Merger and Acquisition – If the companies decide to merge, then there is also the requirement for data migration.
4. Expansion – If the company is expanded, then they have to upgrade its existing plan to support multiple users, then it should know how to move Office 365 mailbox to another user.
There can be more reasons behind the data migration. After analyzing the requirements for the data migration. You can determine that data migration is necessary for not only the enterprises but also for personal use as well. Now, it’s time to elaborate on the solution to solve the query of moving the Office 365 mailbox to another user.
Also Read: How to Migrate Exchange 2013 to Office 365?
How to Move Office 365 Mailbox to Another User Easily?
Basically, you can opt for two approaches to move your Office 365 mailbox data to another user. Either manually or professionally. A manual approach is performed with the help of Desktop Outlook and its inbuilt options. Let’s examine the manual approach.
Manually Move Office 365 Mailbox to Another User
This approach is performed with the help of Desktop Outlook. It is working on the import and export methods. Steps that are required to follow.
1. Setup the Desktop Outlook on the System.
2. Configure the Source Email ID and use the POP3 protocol.
3. Then Click on File choose the Import&Export option and export the file.
4. Save that file in a particular location.
5. Now delete the source account from the system.
6. Login and configure the destination account and select the POP3 protocol.
7. Click on File and choose Import&Export, Click on Import, and the PST file is added.
After examining the manual approach, there is no data security throughout the process. You have to be careful while performing all of the steps. You have to technical sound to perform this approach. There is no guarantee that your data will be easily migrated to the destination account because it will take too much time to sync data into the PST file after configuring the email. Due to these limitations, it is not recommended by experts and not fit for your query on how to move Office 365 mailbox to another user. Let’s see the other approach which is professional, and how it can fulfill the limitations of the manual approach.
How to Move Office 365 Mailbox to Another User Professionally?
You can easily move Office 365 mailbox to another user by SysTools Office 365 to Office 365 Migration Tool. This is also recommended by the experts. This tool helps you to solve your query of how to move Office 365 mailbox to another user. This tool migrates your data to another user and maintains the data integrity. Your whole data is safe and secure throughout the process of migrating. It migrates emails, contacts, tasks, calendars, categories, and documents. Let’s explore some of the key features of this tool that are widely used.
Key Features That Can Make Your Task Easier https://buzziova.com/
These all are the key features of this tool. It will help you to get a better understanding of the tool and make your task easier.
- Easy to migrate emails, contacts, categories, calendars, tasks, and documents.
- Migrate the shared mailbox to another user.
- Migrate the In-Place Archive Mailbox easily.
- Requires Admin permission while migrating the data.
- New accounts can be migrated using the Delta migration.
- Compatible with Windows 11/10 versions.
- Supports various subscription plans.
- Account-Based-Priority migration for setting the priorities for the accounts.
After knowing the features. You just need to follow some steps to solve your query of how to move Office 365 mailbox to another user.
Step 1. Download the tool and select Office 365 as the source and destination.
Step 2. Select the required options that you want to migrate from emails, tasks, contacts, calendars, documents, and categories.
Step 3. Enable Migrate Document Permissions and User Group Mapping.
Step 4. Apply the date filter on all the selected options for migrating.
Step 5. Enter the source Email ID and Application ID, then click on Validate and Next.
Step 6. Enter the destination Email ID and Application ID, then click on Validate and Next.
Step 7. You can add the user from the source account for the migration by using Fetch User, Import CSV, and Download template to manually add users.
Step 8. After selecting the users or creating the users click on Validate and then click on Start Migration.
Step 9. You can also stop migration between the process of migration by clicking on the Stop Migration button.
Step 10. You can also view the migration status in different formats by clicking on the Status option.
Step 11. Download the report after completing the process of Migration by clicking on the Download Report button. It generates two types of files. The first one is the Summary report and the other one is the detailed report.
Step 12. Choose the destination where you want to save the detailed report.
Conclusion
Now you are finally aware of how to move Office 365 mailbox to another user. You can easily go with the tool and follow the required steps. This will help you to get better results and your query will be solved easily. The professional approach is recommended because it fulfills all of the limitations of the manual approach in an efficient manner.
