Strategic Approaches to PST to PDF Export without MS Outlook

Strategic Approaches to PST to PDF Export without MS Outlook

Summary: Microsoft Outlook is a well-known e-mail application. Outlook has skilled more than one alteration throughout the years, resulting in the availability of more than one performance, which includes 2019, 2016, 2013, 2010, 2007, and 2003. Outlook is an exceptional desire for each type of enterprise. Because of its many contemporary traits, this email may be used by both large and small groups. Outlook helps with emailing and accepting, but it additionally schedules duties, snoozes, and connects apps to make artwork less complicated and quicker. In addition, backups of Outlook files should be made to get entry to emails on the occasion of a system failure, hardware problem, or virus assault.

Many users of Outlook have plans to export their PST files in PDF format to circumvent this contradictory scenario. The greatest independent file format for storing backup data is PDF, which stands for Portable Document Format. However, converting PST files to PDF files might be challenging for many individuals if they lack the necessary technical understanding. You don’t need to worry any longer if you’re having this problem since we can help you convert your PST files to PDF. We offer a thorough explanation of how to convert an Outlook data file in 2010 to PDF format in this blog. Therefore, to gain an accurate understanding of PST to PDF conversion, read the text through to the end.

Advantages Provided by PDF

  • The file format’s name implies that it is portable by nature. These files don’t require any additional work to handle.
  • The only file format that is independent of operating systems, hardware, and software is PDF.
  • To open, read, view, or access PDF files, all you need is the free version of Adobe Reader.
  • Since PDF files are difficult to tamper with, they are widely recognized as legal documents.
  • The ability of PDF documents to be compressed makes it simple to transfer them across all platforms.
  • Different levels of security are involved with PDFs in terms of passwords, digital signatures, and watermarks.

Read this Blog: Hands-On Strategies: Exporting Apple Mail MBOX to PDF for Beginners

Manually Save Outlook Files in PDF Format

The manual procedure is frequently regarded as a straightforward method of saving PST files as PDFs. Various manual methods are available based on the version of Outlook. We will provide two methods in this blog post to convert PST files to PDF files.

Use Microsoft Word to Export PST to PDF.

This section explains how to save PST Outlook files as PDFs by first converting the files to HTML format and then using Microsoft Word to convert the HTML files to PDF format. To save a PST file in PDF format, take the actions listed below:

  • Launch the email program, Microsoft Outlook, on your computer.
  • Place the cursor in the menu bar and select the File tab. Next, select the Save As option to continue.
  • Find the place where you wish to save the PDF file by using the Save As dialog box.
  • The Save As Wizard then opens. Here, select HTML under “Save as Type” and input an appropriate name in the “File Name” field. To verify the choice, click the “Save” button.
  • Proceed to the chosen location where the HTML file was stored.
  • Next, pick the HTML file and give it a right-click. Next, follow these instructions to open Microsoft Word: Open with >>.
  • MS Word is open with the file. Proceed to the File menu and choose Save as once more.
  • Opened is the Save As Dialog box. Next, rename the file under “File Name” after browsing to the desired place. Lastly, choose PDF under “Save as type” and press the “Save” button.

PST to PDF Conversion Using Adobe Acrobat Reader

Outlook 2010 and later editions permit the manual export of PST files to PDF format. Follow the steps given below to implement the conversion procedure:

  • Download Adobe Acrobat Reader as a first step.
  • Launch the Outlook program now, then choose the menu bar. When you click on Adobe PDF, four new tabs will appear. To export PST files in bulk to PDF, choose the first two tabs.
  • After that, store all of the emails in a single folder, choose the folders that have all of the emails, and then click the “Converted Selected Folder” option.
  • Once finished, review your Outlook emails in Adobe Acrobat as PDFs.

Note: The PST file attachments are shown as hyperlinks. To get an attached file preview, click on these websites.

Expertly Export Outlook PST Files to PDF

Users who need to export a large number of PST files in PDF format do not think that the manual method is a viable choice. Manual methods frequently result in corrupted files when dealing with huge databases. In this instance, the finest options for converting PST to PDF files are those that are suggest by specialists. A Windows-compatible utility for converting large amounts of Outlook data to PDF in a single step is called WholeClear PST to PDF Converter. The export process is made more efficient by the software by cutting down on conversion time. The program is compatible with Windows versions 10, 8, 7, 8.1, Vista, XP, etc.

How to Use the Software to Print Outlook PST files to PDF

  • Download the WholeClear PST to PDF Converter software.

  • Start the software and select the PST files or folder.

  • Preview all selected PST files before beginning the conversion procedure.
  • Now choose the PDF format.

  • Select the location where you want to save the converted PDF file.
  • After the first step, hit the “Convert” button and start converting Outlook emails to PDF format.

Last Thoughts by Author Pen,

All attached files are save by the application in PDF format without any modifications. There are several options for saving the PST file as a PDF. The export process can be alter to suit your preferences and needs. The utility provides an expedient solution to the user’s question about exporting Outlook 2010 data files to PDF. All Outlook versions, including 2019, 2016, 2013, 2010, 2007, and 2003, have the same basic functional framework. Use the Outlook Converter demo version to get more information. Up to a few PST files can be transfer for free in PDF format using the sample edition.



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