Flexible Beneficial Way to Access/View/Open PST Files in Office 365 for Free


A critical step in moving to Office 365 is importing PST files from Outlook. By doing this, a seamless and easily accessible transfer is ensured, and valuable email history, personal letters, work emails, and significant relationships are preserved.

Getting Ready For the Office 365 to PST Migration

An effective PST file conversion to Office 365 requires careful planning. This stage lays the groundwork for a seamless transfer, guaranteeing that all of your important email data is transferred effectively and safely. The main actions in this preparation process are described in detail below.

Migration Process for PST Files to Office 365

Identifying PST Files: Locate all PST files on your system, including the default Outlook directory, archive folders, and custom directories.

Analyzing File Size and Content:

  • Large files can require special attention.
  • Review the content of the files to determine what needs to be migrated.
  • Checking for Corruption and Repair: Use the Inbox Repair tool (scanpst.exe) provided by Microsoft to scan and repair any issues within PST files.
  • Backup of PST Files: Ensure a complete backup of PST files before the migration process.
  • Update Outlook and Office Applications: Ensure your version of Outlook and other Office applications is up-to-date to avoid compatibility issues with Office 365.
  • Gathering the necessary credentials & permissions: Ensure administrative access to both your local machine and Office 365 account.
  • Plan for Downtime: Plan accordingly based on the size of the PST files and the migration method.
  • Know Your Office 365 Plan and Limitations: Understand the specifics of your plan, including storage limits.
  • Understand Office 365 Security & Compliance Features: Understand these features to better plan the migration.
  • Internet Bandwidth and Connectivity: Assess your current bandwidth and plan the migration at a time when network usage is minimal.

You can lower the possibility of problems and ensure a more effortless migration of your priceless email data to the cloud by planning ahead for your PST to Office 365 conversion. To create the conditions for a good migration experience, this preparatory step is essential.

Method 2: Use Outlook to Import PST to Office 365

Using Microsoft Outlook, you can import PST files straight into your Office 365 account. For individuals or small organizations having Outlook access and a modest amount of PST data, it’s an easy method to follow. If you would rather import your data more interactively and graphically, this option is really helpful.

Keep in Mind: To avoid any possible data loss, make sure you have a backup of your PST files before starting the import procedure.

Use These Procedures to Import PST Files into Your Office 365 Account:

  • Set up an Outlook account for Office 365.
  • By selecting Import from another application or file, selecting Outlook Data File (.pst), and selecting the preferred mailbox or folder, you may import the PST file into your Office 365 account.
  • Click File > Open & Export > Import/Export to begin the import procedure.
  • To minimize disturbance, move a big PST file during off-peak hours.
  • The import function requires a reliable internet connection.

Transferring PST Files into Office 365 is the Third Way

Use of a third-party program might be a good option if you find manual approaches laborious or if you want a simpler way to transfer PST files to Office 365. To do this, we’ll concentrate on the user-friendly and effective Softaken PST to Office 365 Migration Tool. The finest method for uploading PST files to Office 365 is offered by this software, which is among the best.

  • Install the PST to Office 365 import utility after downloading it.
  • Start the program.
  • To begin loading the PST file, click Add File, choose it, and then click OK.
  • Following the loading procedure, all of your data will be visible within the program window.
  • Choose Export All Folders when you click Export.
  • Select the Export to In-Place Archive Mailbox or Export to Primary Mailbox option.
  • After selecting a location to save the log file, press the Next button.
  • After entering your Office 365 login information, choose the Sign-in option.
  • The program will then upload PST files to an Office 365 account.

Additional Beneficial Aspects

  • In the Office 365 Primary or In-Place Archive mailbox, import PST files with ease.
  • Allow users to upload specific folders to Office 365.
  • Preserve the original folder structure and hierarchy.
  • Offer choices for bulk and spoof exports.
  • The first 20 things in each folder are free to migrate from PST to Office 365.
  • Support Windows 7 as well as all other Windows OS versions.

Frequently Asked Questions

Which method of importing PST files into Office 365 is the most effective?
Importing PST to Office 365 efficiently depends on file size and technical expertise. Manual methods like Outlook or the Network Upload Method are effective, but third-party tools like Softaken can accelerate bulk migrations.

Is Outlook not required for PST imports with Office 365?
Using the Network Upload Method or third-party applications like Softaken, PST files may be uploaded to Office 365 without the need for Outlook.

How can I move a lot of PST files to Office 365 efficiently?
When migrating several PST files, use the PST to Office 365 import tool to ensure a smooth transfer while preserving the original folder structure.

Is it feasible to move PST files to Office 365 at no cost?
A free manual PST file transfer to Office 365 is provided via Microsoft’s Network Upload Method, however, the PST to Office 365 program has an intuitive UI and more capabilities.

More Queries About Conversion of PST Files to Office 365

What is the process for importing an Outlook PST file into Office 365 while preserving data integrity?
To correctly transfer Outlook PST files into Office 365 and ensure data integrity, choose a dependable import technique such as Softaken or the Network Upload technique.

What benefits arise from using a PST import tool for Office 365?
Easy to use, efficient handling of data, and file integrity during transfer are some of the advantages of Softaken, a PST to Office 365 import application.

Which methods—manually importing PST files into Office 365 or utilizing an import tool—are the biggest differences?
When using import solutions like PST to Office 365, the process of importing PST to Office 365 is automate, saving time and require manual stages in the process.

When importing huge PST files into Office 365, how should I manage them?
Third-party tools like Softaken can be more efficient for handling large PST files than manual methods.

If I get issues when importing PST files into Office 365, what should I do?
To avoid import errors, ensure PST files are not corrupt and your Office 365 account has the required permissions. Double-check manual methods for accuracy.

The Final Word,

Office 365 is a strategic move towards a future-proofed, cloud-based ecosystem. Migrating PST files to Office 365 is not just a technical necessity but also a strategic move towards a secure, accessible, and cloud-first world. Whether manually or using tools like the PST to Office 365 import tool, the goal is to ensure a data-loss-free transition.

Read this Blog: How to Transfer OST Emails to EML Format?

Jenny Carner

Jenny Carner

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